Varsity Events Assistant – UBC Athletics & Recreation

Position Title

Varsity Events Assistant

Employer Name

Department of Athletics & Recreation, University of British Columbia

Work Term

August 15th, 2022 – April 15th, 2023



Job Summary

The Varsity Events Assistant supports the planning, organizing, and executing of varsity games and events on UBC’s Vancouver campus for the UBC Department of Athletics and Recreation.

The position is an integral member of the varsity team and works closely with the Manager, Varsity Events, Varsity Head Coaches and Administration Staff. The Varsity Events Assistant will receive training and hands-on experience working in a large-scale institution and department that engages student-athletes, alumni and community members from various backgrounds. The incumbent will gain exceptional experience in event management and sports administration while developing skills in the areas of leadership, communication, teamwork, administrative skills, critical thinking and problem-solving.

Work Performed

  • Assists in the planning, organizing and executing of event logistics for varsity games and events
  • Works collaboratively with members of the Manager, Varsity Events, the Varsity Leadership Team and coaching staff to ensure successful execution of all varsity events.
  • Works with the Manager, Varsity Events and the Coordinator, Varsity Events to create and develop print and digital media collateral as required.
  • Assists with ticket sales and reconciliation for varsity gated events.
  • Supports communication with the varsity coaching staff as necessary to ensure cooperation and assistance in the professional execution of each varsity game.
  • Assists in preparation for successful varsity events as required.
  • Supports all pre, on-site and post-event activities in multiple locations by monitoring the operational activities at each venue, addressing concerns and resolving problems to ensure the success of each event.
  • Assists Manager, Varsity Events and Coordinator, Varsity Events in preparation of larger events, including Festival Events and National Championships.
  • Assists in supervising part-time student workers for hosted varsity events, specifically in the coordination of work schedules and technical operations (e.g. minor officials).
  • Supports in providing proper training for minor officials, sport-specific as necessary.
  • Ensures U SPORT and NAIA game management policies and procedures are strictly followed and enforced, including facilitation of the Game Tape Exchange protocol (video game capture, file conversion and uploading at the end of each game).
  • Supports trophy maintenance and shipping on assigned varsity games.
  • Contributes to post-event day reporting.
  • Works as an on-venue liaison for visiting teams, and external stakeholders (i.e. security etc.).
  • Attendance at varsity games/events required (includes evenings and weekends).

Organizational Status

This position is an integral member of the Varsity Events Unit. Within this Unit, they report to the Manager, Varsity Events and work collaboratively with the Coordinator, Varsity Events and the Operations Coordinator, War Memorial Gym.

Supervision Received

Reports to the Manager, Varsity Events.

Supervision Given

Assists in the supervision of 80 student staff.


Required/preferred qualifications and skills:

  • Post-secondary degree, with a keen interest in sports administration, athletics & recreation or event management
  • Experience in event management and/or sports environment preferred
  • Strong leadership skills
  • Proven organizational skills and attention to detail
  • Demonstrated customer service proficiencies
  • Enthusiastic, responsible, team player
  • Excellent interpersonal and communication skills
  • Strong Microsoft Office skills
  • Excellent problem-solving skills
  • Ability to work and lead in a professional manner
  • Demonstrated ability to work independently and in a team environment
  • Full Driver’s License an asset (BC Class 5 or equivalent)
  • Knowledge of Canada West, U SPORT and NAIA procedures in relation to event management and hosting is an asset

How to Apply

Please submit a resume and cover letter to

Job Description PDF

Download here.

Application Deadline

Sunday, June 26, 2022, at 11:59 pm PDT